HR Administrator

Reporting directly to the UK Area Manager.  Carrying out day to day HR duties for the UK Business Unit including onboarding new employees, database management and contract management.  

Location: Lowestoft, England, United Kingdom
Category: Administrati
Department: Back Office - Administration
Experience: Experienced
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  • Liaise with Recruitment, attend recruitment interviews and create contract job offers.
  • Arrange and manage employment contracts / contract addendums.
  • Manage fixed term contracts and extend, close out where required.
  • Ensure that signed contracts and addendums are returned and filed correctly.
  • Administer onboarding process for all new hires.
  • Arrange medical and occupational health visits where required.
  • Manage company laptops, tablets, mobile phones and company credit cards including but not limited to initial applications, database management, returns, queries and replacements.
  • Arrange and undertake employee investigations and disciplinary hearings, write minutes of meetings, reports and liaise with company solicitors.
  • Fosters productive relationships with clients, customers, and employees
    Understand and follow local employment and tax laws concerning recruitment and HR matters.
    Undertake payroll reviews and amendments.
  • Compile monthly office staff holiday list.
  • Close out employee leaver accounts and report as required.
  • Arrange references, leaver acknowledgements and leaver breakdown of costs owed to the organization letters.
  • Manage GWS apprenticeship levy
  • Arrange for leaver deductions to be enforced via payroll.
  • Send CSA / DEA information to payroll and notify staff where required.
  • Manage employee anniversaries.
  • Manage pay date calendar.
  • Assist with accounts / payroll / government audits as required.
  • Carry out driver licence checks upon employment and annually.
  • Update GPS Matrix software as required.
  • Carry out intercompany hiring out payroll tasks.
  • Manage employee driving and parking fine notifications.
  • Review technician timesheets and attendance where required.
  • Understand and enforce all company policies and procedures.
  • Distribute benefit information to new hires.
  • Maintain employee files and documentation.
  • Ensures accurate and timely reporting of time & attendance records for compensation payable to employees, including union and prevailing wage requirements.
  • Partner with various internal departments including accounting, operations, and legal.
  • Develop effective means of communication with associates at all levels across the business to build a relationship of trust and respect.
  • Flexibility to work reasonable overtime.
  • Flexibility to undertake reasonable domestic and overseas travel.
  • Support Global HR Team and UK Area Manager with additional duties as required.