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FOUD7239

Project Assistant / Coordinator - Koszalin- Poland

Become part of our GWS Team – as our Project Assistant / Coordinator, you will be the first point of contact for many project participants and have a supportive function to ensure the overview of project logistics, by handling a portfolio of administrative tasks. 

We are looking for a person to Join us on a full time basis. The position is to be based in KOSZALIN, Poland.

TYPICAL TASKS :

  • Responsible for being the primary internal contact for the project team.
  • Research best means of travel, transportation and accommodation for technicians.
  • Support technicians for travel related issues and process timesheets.
  • Distribute project information to project team.
  • Arrange rental of equipment as well as travel & transportation according to rotations.
  • Provide input for manning plan and coordinate with technicians.
  • Maintain overview of logistic costs for the project e.g., for travel & accommodation.
  • Submit data to the project financial reporting tool.
  • Control and process invoices related to travel and accommodation.
  • Inform site personnel on logistics and every-day administration.
  • Participate in project hand-over from Sales.

We do not expect you to master everything from the beginning, but we expect you to be eager to learn in order to get there.

Published:
Location: Koszalin, Zachodniopomorskie, Poland
Category: Logistics
Department: Back Office - Administration
Experience: Mid level
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Requirements

REQUIREMENTS FOR SUCCESS IN THE ROLE:

  • Previous project administration experience (ideally).
  • Verry good English both spoken and written.
  • Logistical background including experience in travels coordination.
  • Teamwork ability, people skills, open mind and flexibility – with respect for others and other cultures.
  • Quick adaptation skills and confidence while working in a fast paced and dynamic environment.
  • Excellent organizational skills.
  • Good understanding of IT systems, including Excel.
  • Active driver’s license (obligatory)

Do you want to work in a field where your impact matters?